1. Purpose
The purpose of this policy is to define the processes and responsibilities for identifying, assessing, prioritizing, and remediating technical vulnerabilities in TheAgencyFounder’s systems, applications, and infrastructure.
This ensures the security, confidentiality, and integrity of our data, client data, and partner data, in line with industry standards and Meta’s Third Party Assessment requirements.
2. Scope
This policy applies to:
- All production and staging environments
- All web applications, APIs, and backend systems
- All servers, workstations, and mobile devices used for business purposes
- All employees, contractors, and third-party vendors with system access
3. Roles & Responsibilities
Role | Responsibility |
IT/Security Team | Conduct regular vulnerability scans, assess severity, apply patches, and document remediation actions. |
Developers | Address vulnerabilities in application code as part of the Secure Development Lifecycle (SDLC). |
Vendors/Third Parties | Notify TheAgencyFounder of any vulnerabilities impacting shared systems or integrations. |
Management | Approve remediation timelines and ensure adequate resources are allocated. |
4. Vulnerability Identification Process
- Automated Scans
- Weekly network and application vulnerability scans using industry-standard tools (e.g., Nessus, OpenVAS).
- Monthly web application scans for OWASP Top 10 issues.
- Weekly network and application vulnerability scans using industry-standard tools (e.g., Nessus, OpenVAS).
- Manual Testing
- Periodic penetration testing by certified professionals.
- Code reviews before production releases.
- Periodic penetration testing by certified professionals.
- Threat Intelligence
- Monitor vendor security advisories, CVE databases, and threat intelligence feeds.
- Subscribe to security mailing lists from key technology providers.
- Monitor vendor security advisories, CVE databases, and threat intelligence feeds.
- Reporting
- All employees can report suspected vulnerabilities via a dedicated security email: team@theagencyfounder.com.
5. Vulnerability Assessment & Prioritization
Severity Level | Definition | Remediation Timeline |
Critical | Exploitable vulnerability that could cause significant data loss, system compromise, or legal impact. | 24–48 hours |
High | Significant security weakness with a high risk of exploitation. | 3–5 business days |
Medium | Moderate risk vulnerabilities with lower likelihood of exploitation. | Within 14 days |
Low | Minor issues or informational findings. | Within 30 days |
6. Remediation Process
- Patch Management
- Apply security patches and updates based on prioritization.
- Emergency patches for critical vulnerabilities within 24–48 hours.
- Apply security patches and updates based on prioritization.
- Mitigation
- Temporary measures (e.g., disabling services, access restrictions) until permanent fixes are deployed.
- Temporary measures (e.g., disabling services, access restrictions) until permanent fixes are deployed.
- Verification
- Re-scan and retest after remediation to confirm closure.
- Re-scan and retest after remediation to confirm closure.
- Documentation
- Maintain a vulnerability register with date discovered, severity, actions taken, and closure date.
7. Continuous Improvement
- Conduct quarterly policy reviews.
- Update processes in line with evolving threats and industry best practices.
- Provide security awareness training to all staff annually.
8. Compliance
Failure to comply with this policy may result in disciplinary action, up to and including termination, and may lead to legal consequences.
Contact: team@theagencyfounder.com